Governors' Handbook, Annual Cycle of Activity, Committee Terms of Reference
Introduction
The purpose of this Handbook is to provide a single source of Governor and Governing Body information for all St Mary’s Governors and our Clerk.
Please suggest amendments and additions to ensure it continues to be a useful reference tool.
Governor Role at St Mary’s Bentworth
The Governing Body’s aim is that St Mary’s Bentworth
will be recognised as an environment which provides each child with an outstanding foundation for achieving his or her unique potential
To fulfil the statutory duties of a Governing Body.
To work collaboratively with staff, parents, children, local and wider community and partnership schools and other bodies to ensure the best possible outcome for each child involved directly or indirectly with St Mary’s Bentworth.
Governing Body – Annual Cycle of Activity
Term 1 – Autumn
Governing Body Meetings | Education Committee | Resources Committee | Policy Review | Schools Financial Value Standard audit (SFVS) | School Strategy (SSP) | Performance Management | Other |
Meeting 1 Standard Agenda and Election of Officers Annual Register of Interests Return Form Adopt Committee ToRs. Committee/Working Group Members. Appoint SEND Gov, Training Liaison Gov. Adopt Personnel Procedures Manual Adopt Finance Management System
Delegated tasks – Resources C’ttee half year Budget review.
|
| 6 month Budget Review by 30 Nov | Clerk to review Policy Schedule and allocate | Termly Audit Check Resources C’ttee Gov | Data Analysis and Pupil Attainment Target setting.
| Staff PM and Pay decisions Pay C’ttee review
| Website – Register of Interests form; Governor roles/ responsibilities
Annual Newsletter/Report to parents
Parent Forum
Safeguarding Audit report |
Meeting 2 Standard Agenda and Data analysis – pupil progress / attainment Review previous year’s Attendance Data SIP Review. HT PM report
|
Review data (Raiseonline/FFT) |
| Admissions Policy
Clerk to review Policy Schedule and allocate |
|
| HT Perf Mgt Annual Review - Dec PM Team/ HT/external advisor Pay C’ttee review |
|
Term 2 – Spring
Governing Body Meetings | Education Committee | Resources Committee | Policy Review | SFVS audit
| School Improvement | Performance Management | Other |
Meeting 1 Standard Agenda and HT PM report
|
|
| Clerk to review Policy Schedule and allocate | Termly Audit Check Resources C’ttee Gov
Annual Statement to be completed by Gov Body
| LLP meeting School Grading and SEF |
| Annual Parent Survey – issue, analysis, report to Govs, response to parents
Admissions ranking (Admissions sub-c’ttee)
|
Meeting 2 Standard Agenda and Parent Survey Report and agree response. SSP review SEND Audit Report
|
| Draft Budget review for FGB approval | Clerk to review Policy Schedule and allocate |
|
| Termly Review PM Team/HT (optional) | Parent Forum |
Term 3 – Summer
Governing Body Meetings | Education Committee | Resources Committee | Policy Review | SFVS audit
| School Improvement | Performance Management | Other |
Meeting 1 Standard Agenda and Approve new Budget by 30 May SFVS - Approve annual statement
|
| Year End Balance to agree
new academic year's Budget to propose to Gov Body
| Clerk to review Policy Schedule and allocate | Termly Audit Check Resources C’ttee Gov.
| Discuss subjects for next School School Strategic Plan (SSP) | Termly Review PM Team/HT | New Parents’ Guidebook – review content
INSET Dates agree for next academic year |
Meeting 2 Standard Agenda and SSP Review Accessibilty Plan (DDA) Annual Report. Safeguarding Audit Report Approve GB Meeting dates for next academic year
| Review Terms of Reference- propose to Gov Body Autumn Meeting
Review end of year data | Review Terms of Reference- propose to Gov Body Autumn Meeting | Clerk to review Policy Schedule and allocate |
| HT to present draft SSP
Attendance data |
| Update Gov training records. Website – Gov meeting attendance
Pupil Premium report Sports Funding report Swimming attainment report (Year 6)
SIAMS Inspection due 2023 |
Standard Agenda Items for each Full Governing Body Meeting
Apologies
Declaration of Interests
Minutes of previous meeting and Matters Arising
Chairman’s Report (1 per term in writing min)
Headteacher’s Report (1 per term in writing min)
Committee Reports (meeting Minutes circulated previously)
School Strategic Plan
Communication
Training
Date of next meeting
Terms of Reference 2022-2023
Useful Reference Links