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St Mary's Bentworth

Church of England Primary School

Love, Respect, Belong

Governors' Handbook, Annual Cycle of Activity, Committee Terms of Reference

 

Introduction

The purpose of this Handbook is to provide a single source of Governor and Governing Body information for all St Mary’s Governors and our Clerk.

Please suggest amendments and additions to ensure it continues to be a useful reference tool.

 

Governor Role at St Mary’s Bentworth 

The Governing Body’s aim is that St Mary’s Bentworth

will be recognised as an environment which provides each child with an outstanding foundation for achieving his or her unique potential

 

To fulfil the statutory duties of a Governing Body.

 

To work collaboratively with staff, parents, children, local and wider community and partnership schools and other bodies to ensure the best possible outcome for each child involved directly or indirectly with St Mary’s Bentworth.

 

 

Governing Body – Annual Cycle of Activity

Term 1 – Autumn

Governing Body Meetings

Education Committee

Resources Committee

Policy Review

Schools Financial Value Standard audit (SFVS)

School Strategy (SSP)

Performance Management

Other

Meeting 1

Standard Agenda

and Election of

Officers

Annual Register of Interests Return Form

Adopt Committee ToRs.

Committee/Working Group Members.

Appoint SEND Gov, Training Liaison Gov.

Adopt Personnel Procedures Manual

Adopt Finance Management System

 

Delegated tasks – Resources C’ttee half year Budget review.

 

 

6 month Budget Review by 30 Nov

Clerk to review Policy Schedule and allocate

Termly Audit Check Resources C’ttee  Gov

Data Analysis and Pupil Attainment Target setting.

 

Staff PM and Pay decisions

Pay C’ttee review

 

 

Website – Register of Interests form; Governor roles/ responsibilities

 

Annual Newsletter/Report to parents

 

Parent Forum

 

Safeguarding Audit report

Meeting 2

Standard Agenda

and

Data analysis – pupil progress / attainment

Review previous year’s Attendance Data

SIP Review.

HT PM report

 

 

Review data (Raiseonline/FFT)

 

Admissions Policy

 

Clerk to review Policy Schedule and allocate

 

 

HT Perf Mgt Annual Review -  Dec

PM Team/ HT/external advisor

Pay C’ttee review

 

 

Term 2 – Spring

Governing Body Meetings

Education Committee

Resources Committee

Policy Review

SFVS audit

 

School Improvement

Performance Management

Other

Meeting 1

Standard Agenda and

HT PM report

 

 

 

Clerk to review Policy Schedule and allocate

Termly Audit Check Resources C’ttee Gov

 

Annual Statement to be completed by Gov Body

 

 

LLP meeting

School Grading and

SEF

 

Annual Parent Survey – issue, analysis, report to Govs, response to parents

 

Admissions ranking (Admissions sub-c’ttee)

 

Meeting 2

Standard Agenda

and

Parent Survey Report and agree response.

SSP review

SEND Audit Report

 

 

Draft Budget review for FGB approval

Clerk to review Policy Schedule and allocate

 

 

Termly Review

PM Team/HT

(optional)

Parent Forum

 

 

Term 3 – Summer

Governing Body Meetings

Education Committee

Resources Committee

Policy Review

SFVS audit

 

School Improvement

Performance Management

Other

Meeting 1

Standard Agenda

and

Approve new Budget by 30 May

SFVS - Approve annual statement

 

 

Year End Balance to agree

 

new academic year's Budget to propose to Gov Body

 

Clerk to review Policy Schedule and allocate

Termly Audit Check Resources C’ttee Gov.

 

 

Discuss subjects for next School School Strategic Plan (SSP)

Termly Review

PM Team/HT

New Parents’ Guidebook – review content

 

INSET Dates agree for next academic year

Meeting 2

Standard Agenda and

SSP Review

Accessibilty Plan (DDA) Annual Report.

Safeguarding Audit Report

Approve GB

Meeting dates for next academic year

 

Review Terms of Reference- propose to Gov Body Autumn Meeting

 

Review end of year data

Review Terms of Reference- propose to Gov Body Autumn Meeting

Clerk to review Policy Schedule and allocate

 

HT to present draft SSP

 

Attendance data

 

Update Gov training records.

Website – Gov meeting attendance

 

Pupil Premium report

Sports Funding report

Swimming attainment report (Year 6)

 

SIAMS Inspection due 2023

 

Standard Agenda Items for each Full Governing Body Meeting

Apologies

Declaration of Interests

Minutes of previous meeting and Matters Arising

Chairman’s Report (1 per term in writing min)

Headteacher’s Report (1 per term in writing min)

Committee Reports (meeting Minutes circulated previously)

School Strategic Plan

Communication

Training

Date of next meeting

 

Useful Reference Links
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"I can't put into words what St. Mary's has done for my child in one term! Thank you!"

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"We are well and truly blessed with an amazing school, teaching staff, support staff and head teacher."

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"Thank you for leading such a wonderful, inclusive and thriving school."

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"St. Mary's is a special place. Children just love it and ae embraced for who they are, with all the potential they hold!"

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"I have never come across a school so friendly."

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"We never doubted our move to St. Mary's but we regularly get these moments of feeling absolutely certain that it's the best place for our children - thank you."

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